How to create Google Docs. Let's start working in Google Docs: create, open, save a document Google Docs how to work

Hello, friends! This article will discuss how to use the Google docs service online for a beginner? How can a beginner prepare a report online using Google Docs?

How to make a report via Google Docs online

This article was written for beginners who want to make money via the Internet, want to make a blog themselves, learn how to make money from affiliate programs, or want to build their own information business. To achieve your goals, you need to learn, which is what many beginners do. I myself took various courses and trainings, this was written about in articles on the blog “” and ““. During the training process, it is often necessary to prepare reports on the completion of various tasks and present them to teachers and coaches.

It is convenient for teachers and students to work online, when feedback is provided, when the mistakes of one of the students are analyzed, the rest listen and learn. As a rule, the free online service Google Docs is used to work with documents. The Google docs service has in its arsenal a package of office programs, which are quite sufficient for work.

As it turned out, 95 - 97% of beginners do not know what it is and how to work with this service. Instead of taking courses, they are forced to search for materials on the Internet on working with the online service Google Docs (Google documents). There are such materials on the Internet, but they are usually heavily overloaded with unnecessary material.

Therefore, it was decided to write a training article on working online with the Google Docs service (Google documents) for beginners and provide a minimum of information in it. Based on this article, you can simply and quickly make a report without being distracted by studying unnecessary information, and later gradually master the remaining functions of the Google Docs service (Google documents online).

It is impossible to cover all the capabilities and functions of the online service Google Docs (Google documents) in one article; this will require a full-fledged video course, therefore, as mentioned above, we will consider the minimum information that is needed to create a report and send it to specific people. So, first, let's do a short theoretical review of the Google Docs online service.

Over the past ten years, we have become accustomed to working with documents in various computer programs - Word, Excel, PowerPoint and other programs. It’s hard to imagine that today people write a draft on paper, and then type the corrected text, for example, in Word. To work with documents, office programs are used, for example Microsoft Office in various configurations.

Office programs are installed on a computer, and you can work in them without the Internet - work offline. Often there is a need for collective work on documents, reading, editing, commenting. In enterprises and organizations this is easily solved; computers are combined into a network. How can people who live in different cities and countries work with the document?

This issue has been resolved by many Internet services through the use of cloud technologies for processing and storing information. To put it simply, the work is performed on the service server, and the information is stored there. Files are not processed on your computer; these files are not stored on your hard drive. With the help of such services, tens or hundreds of people from anywhere on the planet can work with a document at the same time - this is a very convenient tool. That is, this is an office package for work, but it is installed not on the computer, but on the service server.

One of these advanced and popular online services is Google Docs (Google documents), with its help you can create and edit various documents; hundreds of people can work with these documents at the same time. You can create documents similar to Word, Excel documents, graphic files, and various presentations.

I hope this is clear? Now let's move on to the practical work of preparing the report. To start working in the Google Docs online service, we need to have an email from Google - gmail. If you do not have such an email, then you need to create one, this is done simply, and we will not consider this issue here. Now that we have mail, log in and go to the Google page. In the upper left corner you can click “Applications”, or in the upper right corner click “Services” (see screenshot).

In the window that opens, click on “Google Drive” (Drive), see the screenshot.

Now we have been redirected to the page for working with documents. Yours will be empty, I have already created some documents (see screenshot).

In this article we will look at working with two documents:

“Document” is an analogue of a document made in regular Word.
“Table” is an analogue of regular Excel, where data can be entered into a table or some calculations can be made.

To create a document, you need to click the “Create” button (see screenshot 3), select from the drop-down menu and click on “Document” (screenshot 4).

A new window of our future document opens (screen 5),

As you can see, the control panel is very similar to the Word control panel. Now we need to give our document a name; to do this, click “New Document” at the top of the page. A small window pops up, enter the name of the new document in the field and click “Ok”.

I won’t dwell on the control panel, it is almost the same as Word (see screenshot 5). On the left there are arrows “Back” and “Forward”, “Print”. Next, we can select the font, its size, bold, italics, and font color. To place text on the page, click “Advanced” and select the desired function (see screenshot 5).

An important difference from Word is that you don’t need to save anything here. If you want to correct something, feel free to correct it, this option will forever remain in the service’s memory. You simply close the window and continue working with other documents. By the way, all corrections also remain in memory and you can always return to them.

Let’s assume our document is ready, now we need to make sure to set up access; to do this, click the button in the upper right corner “Setting up access” (see screenshot 5). In the window that opens, click the “Enable access via link” button (screen 7).

You can also choose a mode - editing, commenting, reading. After clicking on the “Enable link access” button, a new window pops up, call up the pop-up window and select, for example, “Everyone who has a link can view” (screen 8) and click “Finish”.

Now, if you hover your mouse over the “Access Settings” button, an inscription on a black background will appear indicating who will have access to the created document (see screenshot 9).

Now you need to copy the link and send it to the recipient, everyone who has a link to the document will be able to view it. This completes the work with the document; it will not be difficult to figure out the remaining options. You can also watch the video:

Since the article turned out to be quite long, I will end here. We will look at working with tables, creating folders, and important features of working with an online Google Document in the second part of the article. Subscribe to blog updates and you will be aware of the publication of new materials. The second part of the article can be viewed.

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Many people think that the online text editor Google Docs can only type simple texts; it is simply not suitable for anything more. In fact, this is far from the case. In the depths of this web application lies many useful functions that will help you work no worse than in some Microsoft Office.

1. Enable offline access

Google Docs can work offline. At the same time, you can create new and continue to edit existing documents. The next time you connect to the Internet, all changes will be synced. To activate this function, open the Google Drive website and go to the settings menu, which appears after clicking on the gear button.

2. Collaboration

The Google Docs editor gives us everything we need to collaborate on documents. You can easily share the text, and it is possible to fine-tune file access rights. So, you can allow only viewing, viewing and commenting or even give full editing access. In the latter case, all changes made by your employees will be reflected in real time, and you will work on the text together in the literal sense of the word.

3. Publish documents

Finished documents can be demonstrated not only to a limited circle of employees, but also published on the Internet. To do this, click File - Publish online. Get a link to a web page or a code to embed a document on your site.

4. Look for mistakes

Checking errors in the Google Docs editor is not difficult at all. Just search in the menu Tools team Spell check, and a small panel will appear in front of you, sequentially displaying each error found and offering ways to fix it.

5. Insert links

Google's online editor includes a convenient tool for inserting links. As soon as you highlight a word in the text and click on the insert link button, a pop-up window will appear offering the most likely relevant links. Typically, this is an article from Wikipedia and the first few links from a Google search for that word.

6. Use your styles

If the built-in text formatting styles do not suit you, you can easily set your own. To do this, type the text in the required font, and then select the command from the style selection menu Update style to match selection.

7. Personal dictionary

If the editor constantly underlines a word for you as incorrect, but you know for sure that it is not, then simply add it to the user dictionary. To do this, select it in the text, and then select the command in the context menu Add to custom dictionary.

8. Web Clipboard

Google Office Suite has a very interesting feature called “Web Clipboard”. This function allows you to copy several passages of text, pictures, tables at once and then paste them into any Google document. Thus, this is a dimensionless clipboard that is accessible from any computer and operates within Google office programs. It can be accessed from the menu Edit - Web Clipboard.

9. Advanced search

The advanced search tool in Google Docs is a special panel that is used to search for various information while working on a document. To call it, you can use a special item in the menu Tools or hotkey combination Ctrl + Alt + R. You can learn more about this function from.

10. Additions

The functionality of Google Docs can be expanded using special add-ons. They are available both from third-party developers and from Google itself. Typically they serve to add support for new formats, file conversion, and more convenient use of the editor for various purposes. You can get acquainted with some of the useful add-ons.

11. Insert images by dragging and dropping from your desktop or other website

Not everyone knows, but you can insert pictures into a Google Docs document by simply dragging them from your desktop or file manager. And if you need to insert a picture from another web page, just drag and drop it into the desired place in the text, and it will automatically appear in your document.

12. Translate documents

If you work with documents in a foreign language, then Google Docs has a built-in translator. It's located in the menu Tools - Translate Document.

13. Navigating complex documents

If you have opened a complex, large document, then displaying a table of contents will help you easily navigate its structure. You can find this function in the menu Add-ons - Table of contents - Show in sidebar.

14. Enable full screen mode

Many people like special text editors that contain a minimum of distracting elements and occupy the entire monitor screen. This helps you work more productively and focus only on the text. You can activate a similar mode in Google Docs. To do this, open the menu View and uncheck the box Show ruler. Then select the command Compact controls or Full Screen.

15. Use the template gallery

Don't forget that Google's office suite contains a pretty good gallery of templates. It is located at this address, and it contains many useful preparations that can make your work easier.

16. Automatic content insertion

If you want to insert a table of contents into your document, you don't have to do it manually. Just find it in the menu Insert paragraph Table of contents, and the editor will do everything for you.

17. Use bookmarks in your document

Sometimes it happens that you need to provide a link not to the entire document, which can be quite lengthy, but to a separate paragraph. In this case, bookmarks will come to our aid. Place the cursor at the desired location in the text, and then select from the menu Insert paragraph Bookmark.

Good day! From time to time, every user has to create some documents. However, Microsoft Office is quite an expensive program, so if you don't want to pay extra money for a text editor, it's time to learn how to use Google Docs .

Currently, Google Docs is a full-fledged office suite operating as a cloud service. This means that you will need an Internet connection to operate. Although, in the absence of the Internet, you can also create and edit documents using Google Docs, but the work cannot be saved in remote storage.

What is Google Docs

In order not to speculate, start using it right away. The best way to understand how to use Google Docs is through practice. Google Docs is completely free, plus you also get a few gigabytes of free space in Google cloud storage, where you can upload not only text documents, but also photos, videos and anything else.

The best way to use Google Docs is to use the Chrome web browser. In this case, you will get parallel access to all useful Google services and will be able to manage all tasks from one place.

Today, the Google browser has truly become the best of all - the speed and functionality are beyond praise, so you will not be bothered by the slightest delay in working with documents in Google Docs.

Initially, you need to download and install Google Drive on your computer - for this you also need, simply put, an email address. If you don’t yet have a Google account, you can get a new email address in five minutes and also for free.

You can download Google Drive (Cloud Drive) on the Google search page - there is a link there.

After installing Google Drive, some changes will occur on your computer.

The appropriate folder for synchronization will appear in Windows Explorer. Any documents you place in this folder will be immediately saved to Google cloud storage. It’s very convenient - even if your computer breaks down, your house burns down and the whole city is washed away by a flood - all the documents you create will be securely stored in Google Docs.

New icons will appear on your computer desktop:

Google Docs.
Google Sheets.
Google Slides.
Application launcher.

With the help of these signs on the Desktop, you can immediately start writing applications for salary increases, memos, and requests for financial assistance without unnecessary delay.

Limitless possibilities of Google Docs

After installing Google Drive on your computer, it's time to learn how to work in Google Docs and what you can do with this cloud-based office suite. When you dive into learning the functionality of Google Docs, you will be amazed at the endless possibilities and secretly be glad that you saved quite a lot of thousands of rubles by abandoning MS Office. You can buy your wife new Italian boots as a guaranteed remedy for headaches. And even if there is money left to wash the new thing.

So, just click on the Google Docs icon on your computer’s Desktop and the Chrome browser with a text editor interface will instantly open in front of you.

On the menu "File" choose what you want to create - a text document, a spreadsheet, a drawing, a presentation, a form.
Hundreds of ready-made templates for any kind of documents are at your service - all you have to do is replace the data with your own.
All editorial changes are saved automatically on Google Docs - you will never lose the work you have done, even if in a creative impulse you completely forget to press a button "Save".
A complete set of tools for formatting texts, inserting pictures, and checking spelling.
Insert mathematical formulas, tables and diagrams into documents.

Using Google Docs, you can conduct group work on projects remotely. For this purpose in "Settings" you need to specify the logins of the users to whom you allow access to the document. There is a convenient system for restricting access by level.

Only for reading.
To read and make comments.
Full editing access.

All changes are displayed in documents in real time. In addition, using the built-in chat, project participants can discuss all edits and ideas right during the work process.

For complete creative freedom, Google Docs has mobile applications for smartphones and tablets. Even when your business partners are vacationing in the Canary Islands, they will still be able to take part in working on accounting reports or developing a presentation of a new product, lying on a sun lounger somewhere in the sunny Adriatic, in the company of young fashion models.

How to use Google Docs

How to create a document in Google Docs? In general, work on documents is carried out as in any word processor, only in addition to standard functions, the user receives all the advantages and conveniences of the Google cloud service.

Here you will find all the usual tools, as in MS Word, and in addition, some specific and very useful cloud features.

The document can be published on the web and receive a link for sharing.
Using Google services, you can instantly translate text into any language. Select a phrase and search in Google search directly on the document page, and then insert a relevant link to the source or image. Highlight the address in the text and insert a Google Map indicating the location of the object and even directions.
Don't like and don't know how to type quickly? Use Google Voice Typing. All that remains is to correct the errors later using the built-in spelling.

Remember that you are working in the Chrome browser and Google email is at your fingertips. Any document can be instantly sent to all the right people.

Let's move on - how to create a table in Google Docs ? To start working with accounting reports and invoices, just click Menu "File" and select “Create Table”. As you can see, everything is from one interface.

Tables can be instantly converted into charts and inserted into text documents or presentations. How to create a presentation or form for surveys or surveys? All this is also done from the Menu "File" – "Create". Choose to work from scratch or look for a suitable template and insert user data.

Another question, what if you want to edit an existing Word document or Excel spreadsheet in Google Docs? How to upload a document to Google Docs . Everything is simple here. Document editor and Google Docs integrated. To access any file on your computer's hard drive, you just need to copy or move the document to the Google Drive folder. The required file will instantly appear in the list of Google Docs documents. You can start working.

That's all. See you soon!

Best regards, Evgeniy Kuzmenko.

Hello, dear readers of the blog site. Many of you in life are faced with the need to create some kind of document, draw a table and something else of the same kind. What do you use for this?

Oh yes, of course, there are popular programs available on almost every computer, such as, for example, Word, Exel, PowerPoint, Open Office and many others, including online versions (cloud) of some editors.

Yes, they are undoubtedly good, but not in the case when this project, table, online presentation still needs to be worked on to bring it to fruition, and it’s not only you who are working on the project, but also your colleagues, who cannot all be present time is at your fingertips. This is why your indispensable assistant can be free and multifunctional program from Google. Let's get acquainted.

What is Google Dox?

Many of you, including me, are accustomed to working with various documents in office programs such as Word, Exel, or PowerPoint, which you first need to install on your computer.

This is all great if the file is just for you. What if you are limited, for example, in time? If you urgently need to show this text file or presentation to someone, and even so that this someone can immediately make the necessary changes? This is precisely what is needed for free online service Google Docs, the possibilities of which we will try to consider in this article.

You probably already guessed that the developer of this miracle is none other than Google itself. Google Dox does not require installation on your computer, besides, Google documents or spreadsheets are automatically saved on a special server and can be viewed from any computer (you just need to know the login password and have access to the Internet, but more on that below).

What else can the Google Docs online service do? Here's what:

Several people can work with Google Docs at once who had access to them. They can make any edits, leave comments, and communicate via chat in real time.
Supports a large number of popular formats(for example docx, pdf, odt, rtf, txt, html).
History is preserved all the edits ever made to Google Dox (in case you need to go back a few steps to an earlier version that has not yet been edited).
Maybe creating and editing google documents on iPhone, iPad and Android
If necessary, it is possible to work offline (without the Internet).
It is possible to select access rights for each user or for individual groups. That is, we can allow someone to edit a text or table, while others can only give them the opportunity to view and leave some comments on them.

Google Docs - creation and editing

In order to create a text file, online table or presentation, you do not need to install any software, everything is created directly in the browser you are using (learn about, popular, well-known, new), as well as with one file several people can work at once(All changes will be saved automatically).

To get started, go to the page creating a google document and click on the icon with three lines in the upper right corner:

We open a list with what we want to create: document, table, presentation, form, and further down the list:

This is what the window looks like in the Firefox browser. In the Chrome browser, tabs with the creation option are located right on the main page:

In the window that opens, we can view the documents we already have (if any):

Create a presentation online from Google

Here you can create various presentations, work on them, edit them, and all this at the same time with their colleagues, being at a respectful distance from each other. And the main thing is that all this can be done absolutely free!

Click on the big blue “Open Google Slides” button:

After which, as in previous cases, click on the big red plus button located in the lower right corner.

Choosing a topic for an online presentation in Google and the slide size (widescreen or standard), click on ok:

We give our online presentation in Google a name and using a plus choose a layout our future slide:

We also choose the font we like, its size, color, you can also highlight it in italics, make it bold or underline it (see screenshot above).

Then enter a title and subtitle by placing the mouse cursor in the appropriate fields. If desired, by grabbing the selected squares with the mouse, we can increase/decrease our text, as well as rotate it to the right or left:

Features of the program for online presentations in Google Docs

What opportunities does the free Google program hide from us? Let's get a look:

there is a rollback several steps back (or forward), as well as printing
copy formatting
adjusting the canvas to fit the screen
the magnifying glass is responsible for changing the scale
enter text or insert an image
insert a shape, wide arrow, callout, formula (there is a good selection of listed symbols)
insert line, arrow, corner and curved connectors, curve, polyline and scribble
insert comment
configure input methods
on the "Advanced" tab you can change the background of the layout, the entire layout, change the theme of your presentation, add an animated transition between slides(insert shading, add flip, gallery, etc.)

The “File” tab in Google Docs allows you to create something (an online document, a table, a presentation, a form, a drawing, it can offer you to choose something from the rich available Google template galleries). Here you can rename your creation, create a copy of it, move it to another folder, delete it, or import slides. Well, and, of course, view the history of all changes made, select a language, download, publish on the Internet, send to co-authors and attach to an email message.

The Insert tab includes the following options:

By selecting the appropriate command in the presentation program, you can insert any text onto the selected slide, add an image, video, link (), line, shape, table. You can also number your Google Docs slides and add comments. Well adding a new slide to an online Google Dox presentation and their import is present.

All work with slides is carried out on the “Slide” tab. This includes adding a new slide, duplicating, and deleting. Here you can change the background, layout and theme, insert transitions between slides and change the entire template.

By selecting, for example, text or an image on a slide, you can move from background to foreground(and vice versa), rotate, group and ungroup. You will find all this on the “Arrange” tab.

Creating a Google Dox Form

We have already discussed in detail how to add this very Internet survey to your website and how to then view the survey results and make any changes (edit), so I will explain briefly.

To conduct any online surveys, and then get a table with the results of these same surveys, and absolutely for free, go to the tab creating a google doc form :

Then click on the big blue “Create Form” button:

The following window will open in front of you creating a new google form:

You can add a poll here:

Select a topic:

Set some settings:

Get and view individual responses:

We enter a question without a title (if you place the mouse cursor in this field, you can insert an image - take a photo, insert a URL, drag it with the mouse from the computer), and the type of question (text, list, scale, grid, date, time):

On the right there are several more buttons with which you can add a survey, title, description, image, video and section:

How to Publish Google Docs, Sheets, Slides, and Drawings

If you look at the settings, you will notice a very important detail: publication is possible not only of the entire document, but also of a separate part of it. For example, you can publish only individual sheets. As for the online presentation, there is the ability to select the speed of changing slides. As for the drawing, you can choose the size of the image published on the Internet.

After you click on “Publish”, you will see a link that will need to be inserted into the code of your website, blog, or online store.

There is another very interesting thing about publishing a google spreadsheet - changing the visibility of some of its elements:

Making changes to an already published document

By making any changes (editing) to the source document or online table in Google docs, you can be sure that these same changes will also appear in the published copy. But this can be avoided if you don’t need it.

To do this, you select “File” - “Publish on the Internet” from the menu, then click on “Published materials and settings” and uncheck the “Automatically publish after changes” box:

Canceling Google Docs publication on the Internet

Open the file that you want to unpublish. Then go to the “File” menu and select “Publish on the Internet” there. Go again to “Published materials and settings” and select “Cancel publication” there.

How to set permissions on Google Docs

Without setting permissions, other users will not be able to make any changes to the document you publish. For example, in Google documents they will not have access to the toolbar, nor in tables (they will be able to see all sorts of charts, cell formatting and their values, but they will not be able to make changes). As for the online presentation, users will be able to see either a preview version or watch it in full screen. So, to avoid all this, we can, for some of our project colleagues configure file publishing rights.

Open the document we need and in the upper right corner find the “Access Settings” button:

Then in the window that opens, find the “Advanced” item and activate the “Prohibit editors from adding users and changing access settings” item, click on “Save”. Now users will be able to publish the file and also edit it.

With this, I think we can complete our acquaintance with this free and promising program from Google. Good luck learning!

Good luck to you! See you soon on the pages of the blog site